University Library, Tartu, Estonia, 4-6 September 2019

Curators and security officers from libraries and archives are invited to spend a few days at a course where we aim to share knowledge on topics related to collection security.

After the Collection Security Summer Schools held in The Hague in 2017 and Rome in 2018, we are pleased to invite you to this third Summer School, which is hosted by the University Library of Tartu, Estonia. The programme is developed in order to provide colleagues in charge of drawing up security policies with a concrete response to the problems they encounter on a daily basis, bearing in mind the global context within all of this is taking place. Our annual summer school aims to create a network of security officers and curators who continue to work together on best practice, who alert each other to potential areas of threat on the market, and who generally support each other in security matters (also through sharing policies, best practices and tools).

The Summer School consists of 3 types of activities

• Presentations delivered by speakers from the CERL network (national and university libraries, archives) but also cultural governing bodies and associated bodies such as police departments for the protection Cultural Heritage and book trade
• Visits to institutions that hold cultural heritage materials, where we focus on the themes addressed during the Summer School
• Group discussions in order to share experiences, to determine and refine the concrete needs, to offer support and a space that gives the opportunity to step back

Registration is now open, please send an e-mail to marian.lefferts@cerl.org if you wish to participate in the Summer School. Deadline for registration is 1 August 2019. The registration fee (which covers lunches, tea/coffee and transportation to the Estonian National Museum) is € 65 for CERL members and € 85 for non-members. The conference dinner will be at your own costs. Participants will have to make their own travel arrangements and hotel booking. A list of recommended hotels where you can book a room at preferential rates is available here.

Wednesday 4 September 2019

13:00 Welcome and all participants introduce themselves, Jacqueline Lambert, Chairman of the CERL Security Network
13:30 The Quick Audit Tool and its Supporting Tools, Jacqueline Lambert, Royal Library, Brussels, Belgium
14:30 'Better to be safe than…', Malle Ermel, University Library Tartu
15:30 Break
15:45 Visit to the books mass neutralization center of the University Library with particular focus on how to ensure the collection security during the whole process from departure to return to the stacks
16:40 Group discussion facilitated by Adrian Edwards, British Library, and Jacqueline Lambert
17:45 Visit to the University of Tartu History Museum followed by a drinks reception

Thursday 5 September 2019

09:00 Assemble in the meeting room
09:15 Creating a user-friendly reading room with several security levels: The merger process of six specialised reading rooms into one general reading room at the Royal Danish Library, Anna Magdalena Lindskog Midtgaard and Jarle Aadna, National Library Denmark
10:15 Break
10:30 Darker Side of the Heritage Management, Siim Raie, Director General, National Heritage Board of Estonia
11:30 Managing heritage: collections security in Vilnius University Library, Nijolė Klingaitė Dasevičienė, Vilnius University Library, Lithuania
12:30 Lunch
13:30 Dealing with disaster: a network approach to collection security, Angela Dellebeke, National Archives, The Hague, the Netherlands
14:15 Group discussion facilitated by Adrian Edwards and Jacqueline Lambert
15:40 Break
16:00 A visit to the Estonian National Museum with a behind-the-scenes exploration of their approach to collection security
18:00 End
19:30 Dinner

Friday 6 September 2018

09:00 Assemble in the meeting room
09:10 Visit to the Estonian Literary Museum to discuss their approach to collection security
10:30 Break
10:45 Missing item processes at the British Library, Adrian Edwards, British Library
11:40 Collections Security Issues at the National Library of Estonia, Kaire Lass, Keeper of Collections, National library of Estonia
12:30 Lunch
13:30 Security in the stacks- monitoring and risk assessment, Per Cullhed, Uppsala University Library, Sweden
14:30 Next steps and conclusion, Jacqueline Lambert
15:30 End